Construction Project Manager

DONT APPLY IF ENGLISH LEVEL IS NOT C1+

The Project Manager Assistant will help manage project coordination, scheduling, documentation, communication, and follow-up from project kickoff to closeout.

This is not a basic admin role — we need someone who can think like a coordinator, keep teams accountable, and help move projects forward.

Key Responsibilities

Project Coordination

Support Project Managers with daily project coordination

Track schedules, milestones, deadlines, and deliverables

Follow up on pending tasks and action items

Help ensure projects stay on schedule

Documentation Management

Maintain And Organize Project Documentation Including Contracts

Proposals

Shop Drawings

RFIs

Submittals

Change Orders

Meeting Notes

Progress Reports

Communication & Follow-Up

Coordinate Communication With Clients

Vendors

Subcontractors

Internal teams

Installation crews

Responsibilities Include Scheduling meetings

Sending follow-up email s

Tracking approvals

Escalating delays or issues

Administrative Support

Update project trackers and dashboards

Prepare reports and summaries

Assist with budget and expense tracking

Support project closeout packages

Requirements Experience as:

Project Coordinator

Project Manager Assistant

Construction VA

Operations Coordinator

Strong written and spoken English

Excellent organizational skills

Strong follow-up discipline

Ability to manage multiple projects simultaneously

Comfortable working remotely in a fast-paced environment

Preferred Qualifications Experience with:

Construction or architectural projects

Shop drawings

RFIs / Submittals / Change Orders

Project scheduling

Ideal Candidate

You Are C1+ English Proficient

Highly organized

Detail-oriented

Process-driven

Proactive

Fast learner

Good under pressure

Excellent at follow-up

Bonus if you understand construction workflows and can anticipate project bottlenecks before they happen.